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How to Store Documents Safely in a Storage Unit

A stack of business documents getting prepared for storage

When storing important documents at a storage facility, everyone has questions about storing documents safely in a storage unit. This guide will offer tips to keep your documents safe without worrying they'll be damaged or stolen.

Reasons to Use a Self-Storage Facility

There are many reasons to use a self-storage facility to store your personal and business documents:

  1. A self-storage facility provides a secure place to store your documents. Unlike a typical home, a self-storage facility has security cameras and gates that require a key or access code to enter. Only you (and the people you authorize) can access your documents.
  2. A self-storage facility is climate controlled. This means that the temperature and humidity levels in the facility are kept consistent, which prevents your documents from being damaged by extreme temperatures or moisture.
  3. It is accessible 24 hours a day, 7 days a week. This means you can access your documents whenever you need them, even if the office where you usually work is closed.
  4. You can pack and unpack your documents by yourself. This means you can store your documents the way you want and only access the documents you need at a given time.

There are a lot of benefits to storing your documents in a self-storage facility in Wichita, but the best reason is saving money. How?

  • Personal documents, crucial ones, shouldn't be stored in garages or attics without the risk of the paper deteriorating. They need to be stored within your home to control the relative humidity. The problem is this takes up valuable space within your home, which may lead you to believe you need to upgrade. Using a dedicated storage unit for your documents, you keep your records in good condition and free up valuable square footage in your home.
  • Businesses have a clear need for document storage and a need to maintain profitability. Self-storage allows them to keep their documents secure, choose from different storage units, and save on increased commercial office space costs.

How to Choose a Self-Storage Facility

When choosing a self-storage facility to store sensitive documents, you'll want to be sure to do your research. Not all facilities are created equal; some may be more secure than others.

Here are a few tips on how to choose the best self-storage facility for your needs:

  1. Ask around for recommendations. Friends, family, and colleagues may have personal experience with different storage facilities and can recommend one that is right for you.
  2. Check out the security features of each facility. This includes things like fencing, security cameras, and on-site staff.
  3. Read reviews online. This can give you a good idea of the quality of service offered by different facilities.
  4. Compare prices between facilities. Make sure you are getting the best deal possible for the amount of space you need. Note that some facilities do not post their prices on their websites, so you may need to call for a price quote.
  5. Make an appointment and see the facility firsthand. At this appointment, you'll get to know the staff and can ask some questions about how this facility is different from others in the area.

How to Prepare your Documents for Safe Storage

When it comes time to store your sensitive documents, you want to be sure to take the necessary precautions. Following a few simple tips ensures that your important papers are kept safe and secure.

  1. One of the most important things to remember is to choose a reliable self-storage facility. Ask about security measures, such as video surveillance and on-site staff.
  2. Make sure you have a plan for retrieving your documents if needed. Know who to contact at the self-storage facility in case of an emergency, and be sure to keep track of the access code or key that allows you into the unit.
  3. Finally, be sure to pack your documents carefully. You'll want to use packing materials that protect them from moisture and dust. And don't forget to label each box with a description of its contents.

How to Pack Your Sensitive Documents Before Storage

Self-storage facilities provide a convenient and affordable way to store your documents safely, but it is worth taking precautions while packing. Here are a few tips for storing documents at South Rock Storage.

  1. Make sure all documents are properly sealed in plastic bags or envelopes. This will help protect them from any possible damage. If possible, store your sensitive documents in an airtight container. This will help keep them from getting musty or moldy.
  2. Label each bag or envelope with a description of the contents. This will help you to keep track of your documents when picking them up.
  3. If possible, create an inventory list of all the documents you store. This will help you ensure that you have all of your sensitive documents in the storage unit. If possible, put a label on the outside of each bag or envelope with the date it was taken out of your office or home.
  4. Store the bags or envelopes in a secure location within your self-storage unit. This will help keep them in the same condition as when you initially took them out of your office or home.
  5. Keep the inventory list up to date, and review it regularly. This will help you to make sure that your documents are properly stored at all times.

Final Thoughts

Storing sensitive documents in a self-storage facility is a great way to keep them safe and secure. By following the tips mentioned in this article, you can be sure that your documents will be well protected. If you are looking for a self-storage facility in Wichita, KS, check out the options available at South Rock Storage.

We have been helping individuals and companies store their documents safely since 2006 and are here to help. Give us a call at 316-618-8282.

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Storage units at South Rock Storage

Storage 101: The 5 Kinds of Self Storage

There are five main types of self-storage, and each one caters to a different need. Read on to find out which type is right for you, and start storing your belongings today!

Self-storage is a great way to store your belongings when you don't have a lot of space. But with so many different types of self-storage, it can be hard to know which one is right for you. We're here to help. This article will discuss the five most common types of self-storage and help you decide which one is right for you based on your specific needs. What Are the Different Types of Self-Storage? 1. Traditional self-storage Traditional self-storage is the most common storage solution available today and the method we specialize in here at South Rock Storage! This method involves renting a storage unit from a company that specializes in self-storage and provides a variety of sizes to meet your needs. The first step in using traditional self-storage is to select the correct size unit for your needs. Units vary in size, so we must first determine what you need to store. For example, a smaller unit would likely suffice if you are looking to store documents and books. At the same time, more oversized items like furniture or machinery may require a much larger unit. Overall, traditional self-storage is an affordable, convenient option for storing all kinds of items safely and securely. 2. Portable self-storage Portable self-storage is a convenient and flexible solution for those who need to store extra belongings. Unlike traditional self-storage, you don't have to rent a space at a storage facility. Instead, the storage company will deliver a container to your home or business. You'll have a certain amount of time to fill it up, and then they'll pick it up and store it for you. Portable self-storage can be a great option if you're moving houses or renovating your home, as you'll have more control over when and where your belongings are stored. And because the container is delivered directly to you, it's easier to load than if you were renting a space at a storage facility. The downside is that accessing your stored items is not as easy as with traditional self-storage. Portable self-storage could be the perfect option if you're looking for a flexible and convenient storage solution. 3. Climate-controlled self-storage Climate-controlled self-storage is a type of storage typically kept at a constant temperature and humidity level to protect your belongings from damage caused by extreme temperatures. This type of storage is a good option for storing sensitive items, such as electronics or furniture. Climate-controlled self-storage units are often located indoors, where they are less likely to be exposed to extreme temperatures. In addition, climate-controlled units often have additional features, such as air filters and dehumidifiers, to further protect your belongings. If you live in an area with extreme weather conditions like Wichita, Kansas, or if you want to be extra cautious, climate-controlled self-storage may be the best option. 4. Vehicle self-storage When you need to store a vehicle for an extended period, your best option is a vehicle self-storage facility. These facilities are designed to keep cars, boats, RVs, and other vehicles. They are typically located inside a warehouse or large parking lot, which provides added security and protection for your vehicle. Vehicle self-storage facilities also typically have security cameras and gate access control to further deter crime. In addition, many facilities offer climate-controlled storage units to protect your vehicle from extreme weather conditions. When choosing a vehicle self-storage facility, select one that offers the security and protection features you require. 5. Mini-warehouse storage Mini-warehouse storage is an excellent option for businesses that need more space to store inventory or equipment. Unlike traditional self-storage units, which are typically much smaller, mini-warehouses offer a large amount of space for storing more oversized items and large quantities of supplies. Additionally, these storage facilities often provide additional amenities, such as climate control and security features, which are ideal for businesses with valuable inventory. Ultimately, mini-warehouse storage is a flexible and convenient solution for businesses that need more space while still having the peace of mind that their belongings are adequately protected. Which Type of Self-Storage Is Right for You? Now that you know the different types of self-storage, you may be wondering which one is right for you. Ultimately, the type of self-storage you choose will depend on your specific needs and budget. If you're looking for traditional self-storage, consider the size of your belongings and whether climate control is necessary. Climate-controlled self-storage may be the best option if you have sensitive items or are storing a vehicle. On the other hand, if you need a lot of space to store inventory or equipment, mini-warehouse storage may be the right choice. Whatever type of self-storage you choose, research your options and compare the different facilities carefully. Proper research will help ensure that you find a facility that meets all your needs and provides the best value for your money. Final Thoughts Self-storage is a fantastic solution for those who need extra space to store their belongings. With so many different types of self-storage, there's sure to be an option that's right for you. Consider your specific needs and budget when choosing a self-storage option. And, be sure to research your options and compare different facilities to find the best value for your money. If you're looking for a reliable self-storage facility in Wichita, Kansas, don't go further than South Rock Storage. Our facility offers a variety of storage unit sizes, climate-controlled storage, and 24-hour security. Contact us today to learn more about our self-storage services and to request a tour of our facility.
blue lawnmower ready to store

Long-Term Storage for Lawnmower: Tips and Best Practices 

Looking for long-term storage for lawnmower equipment? Check out our tips and best practices to keep everything in top condition!

Lawnmowers are necessary for many homeowners, but they can quickly become a source of clutter and stress if not correctly stored during those winter months. If you're looking to keep your push mower, riding lawnmower, and other garden tools for an extended period, there are a few tips and tricks you should know to keep it in good condition. Here are our best practices on long-term storage for lawnmowers and equipment: Storage for Lawnmower and Lawn Equipment Depending on the type, size, and amount of lawn care equipment you own, there are various storage options to take advantage of. Here are some of the most common: Garage storage Garage storage is probably the most common option for storing equipment. Most garages have enough space to store a push mower and other lawn equipment. There are some disadvantages to this option. First, keep the garage clean and organized to maximize limited storage space. Second, you must decide what you store in the garage because space is limited. If you're keeping equipment for the winter when you don't regularly use it, will there still be room for your vehicles? Finally, just because it's stored in your garage doesn't mean you don't have to take measures to ensure your lawn equipment is maintained correctly. It will probably break down over time if you don't take care of it. And if it breaks down, you'll need to replace it with a new one. Shed There are many benefits to using storage sheds for lawn equipment. They are weatherproof and resistant to pests and decay. They also offer an easy way to organize and access tools and equipment. However, this storage method for lawnmower equipment also has disadvantages. Sheds generally do not offer any climate control. While your equipment might not be so delicate as to require exact temperatures, extreme temperature exposure during long-term storage can still be damaging. Storage for Lawnmower in a Unit Self-storage units have become popular storage options for lawnmowers and lawn equipment. Here are some of the many benefits of self-storage units: They can be cheaper than other storage options They offer the convenience of being able to store these items close to where they are used. It means you can access your equipment when you need it. They can be a good option if using your lawn equipment frequently, as they can hold multiple pieces of equipment at once. These units are also secure and usually come with 24-hour security. When you're ready to store equipment for the winter, consider using a storage unit. Often these units come with various features, such as climate control. Prepare your equipment for long-term storage If you want it to be in good shape when spring rolls around, follow these tips for long-term lawnmower storage. Remove, sharpen and inspect the blade To remove the blade, you'll need to loosen the bolts that connect it to your mower. Then, use a file to sharpen the blade and inspect it for cracks or other damage. Replace it if necessary—you can buy replacement blades at most hardware stores and lawn equipment dealerships. Alternatively, most places have businesses that sharpen and inspect blades for you. Clean your mower Clean your mower. First, remove all leaves, twigs, and other debris from the underside of the deck. Remove any buildup of clippings in the chute by using a vacuum attachment to clean it out. Then, use a brush to clean underneath each blade on both sides of your mower's deck. Finally, hose down your engine with water to remove dirt and grease buildup from moving parts (but don't let water sit anywhere for too long). Replace the spark plugs Spark plugs need to be replaced every year. If you don't, they can cause your lawnmower to run poorly and might lead to a dangerous fire. Spark plugs are easy and cheap to replace, so there's no reason not to do it. To change spark plugs, we recommend you check the owner's manual for your equipment to see specific instructions. It would be best if you replaced spark plugs every year or two, depending on how often you use your mower and how much grass clippings, debris, and dust it picks up during operation. It may also be necessary to replace them more frequently if you start having problems with starting or idling more than usual—this is an indication that there's a problem somewhere within your engine that may require professional attention before any further damage is done to other parts beyond just replacing one component! Drain and replace engine oil Your lawnmower, trimmer, and other equipment are essential tools that help you maintain your lawn. They can also be a huge pain if they break down in the middle of the cutting season or while you're away on vacation. To prevent malfunctions, ensure your equipment is ready for long-term storage after the last time you use it before winter. This includes draining all fluids from the engine and changing their oil before storing them for months at a time. Oil is vital to keeping your engine running smoothly and safely. When an engine gets cold (as in winter), its oil will thicken and become more difficult to pump through its pipelines when it warms up again later in the year when you're ready to use it again. In addition, old oil will begin breaking down over time into sludge that clogs up vital parts of your machine's internal workings if left unattended too long under these conditions. Remove the battery It's essential to remove the battery from your mower before storing it. Otherwise, you may experience damage to the equipment or injury while trying to start it in the spring. To remove the battery: Ensure all accessories are disconnected from your lawnmower, including any extension cords or power tools used during storage. Remove the key from its storage compartment on your lawnmower and store it safely. Refer to your owner's manual for instructions on removing the battery from your model and how to store the battery correctly. Lubricate essential parts Before putting your equipment away, you should lubricate all the moving parts. Lubricating your lawnmower will make springtime start-up much more effortless. Here are some steps to take: Apply a few drops of oil to each blade. Wipe away any excess with a rag or shop towel. Apply a little bit of 3 in 1 oil (or other multi-purpose oil) on all four wheels that roll and each roller shoe if yours have them. This will help prevent rust from forming in those areas and allow for easier rolling when you're ready to use it again! After cleaning out any debris inside the engine compartment, apply small amounts of motor oil where metal meets metal—especially around nuts holding things together and connecting rods near their bearings—and where bearings sit against their housing units. This will ensure smooth operation during storage without causing corrosion or damage over time due to a lack of lubrication during off-season storage periods. Store in a dry and clean space After you've finished using your lawn equipment, it's time to store it. If a storage shed isn't an option, keep in mind that there are many ways to store your gear outside a shed or garage. Perhaps the safest and most straightforward solution is within your unit at South Rock Storage! Here are some essential things to keep in mind when storing any lawn equipment: Store in a dry and clean space. It's best to find a place where the ground is level and has no moisture, such as under a carport or on your driveway. Don't let your mower sit out in the rain because this will cause rusting over time! Don't store near heat sources like fireplaces or furnaces since heat may damage certain parts of the machine, like paint jobs or plastic parts. Final Thoughts Remember to keep your lawnmower in good working order by following these tips and tricks for long-term storage. This will ensure that your lawnmower can serve you for many years. Of all the storage options mentioned, storing lawnmowers and other equipment in self-storage units is the best. It will provide a safe and secure spot for your lawnmower to be held in, protecting it from water, dust, and other elements that can damage or destroy it. It also gives you the peace of mind that it will be safely stored and not damaged. This will allow you to use your lawnmower when you need it and keep it in good shape, improving your overall working experience. If you are in Wichita, Kansas, and looking for a place to store your lawnmower, look no further than South Rock Storage. Our storage units provide you with the utmost security, making you feel confident that your belongings will be safe from theft and damage.
Your life, safely stored.

Book your unit today!

If you are looking for an affordable storage facility with a clean atmosphere, top-notch security, and a friendly staff you've come to the right place.
FAQ

You have questions, we have answers.

When can I move in? 

If there is a storage space available that meets your specific storage needs you can move in anytime.

How much notice needs to be given before I move out? 

All contracts are month-to-month. However, we do require a 10 day notice before you move out.

What type of documentation do I need to provide in order to rent a space? 

We require a government issued photo ID (example: driver’s license, state ID, or passport)

How do I make a payment? 

VISA, MasterCard and Discover (credit / debit) are the preferred method of payment. We also accept checks or money orders.

Are there any items that I am not able to store? 

Liquids, explosives, flammable liquids, toxic materials and perishables. Please contact us if you have any questions regarding a specific item.

Does there have to be someone to let me through the security gates? 

No. At the time of signing you will be given your own security pass code that will allow you convenient access to your unit.

What forms of payment do you accept? 

For your convenience, we suggest signing up for automatic payments – using your valid credit card (VISA, Mastercard, or Discover) or debit card. There is no additional charge for this convenience and it avoids late fees. We also have a drop box for after hour payments.

Do I need to sign a long-term lease? 

No, we rent on a month-to-month basis unless the customer requests otherwise.

Do I need to bring my own lock? 

No. As part of the Move In process, a INSET lock is included with the small admin fee. This type of lock is nearly impossible to breach – and only you will have a key for it. In addition, you may double lock the door, if you prefer.

What are the office hours? 

Tuesday - Friday: 9AM – 5PM
Saturday: 9AM – 4PM
Monday, Sunday: CLOSED

We're conveniently located in Wichita, KS

8282 East Oak Knoll St.,
Wichita, KS 67207

Contact us

We're here to help you find the perfect unit.

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ready to assist you.

Office Hours
Monday: CLOSED
Tuesday: 9AM - 5PM
Wednesday: 9AM - 5PM
Thursday: 9AM - 5PM
Friday: 9AM - 5PM
Saturday: 9AM - 3PM
Sunday: CLOSED
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