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How to Store Documents Safely in a Storage Unit

A stack of business documents getting prepared for storage

When storing important documents at a storage facility, everyone has questions about storing documents safely in a storage unit. This guide will offer tips to keep your documents safe without worrying they'll be damaged or stolen.

Reasons to Use a Self-Storage Facility

There are many reasons to use a self-storage facility to store your personal and business documents:

  1. A self-storage facility provides a secure place to store your documents. Unlike a typical home, a self-storage facility has security cameras and gates that require a key or access code to enter. Only you (and the people you authorize) can access your documents.
  2. A self-storage facility is climate controlled. This means that the temperature and humidity levels in the facility are kept consistent, which prevents your documents from being damaged by extreme temperatures or moisture.
  3. It is accessible 24 hours a day, 7 days a week. This means you can access your documents whenever you need them, even if the office where you usually work is closed.
  4. You can pack and unpack your documents by yourself. This means you can store your documents the way you want and only access the documents you need at a given time.

There are a lot of benefits to storing your documents in a self-storage facility in Wichita, but the best reason is saving money. How?

  • Personal documents, crucial ones, shouldn't be stored in garages or attics without the risk of the paper deteriorating. They need to be stored within your home to control the relative humidity. The problem is this takes up valuable space within your home, which may lead you to believe you need to upgrade. Using a dedicated storage unit for your documents, you keep your records in good condition and free up valuable square footage in your home.
  • Businesses have a clear need for document storage and a need to maintain profitability. Self-storage allows them to keep their documents secure, choose from different storage units, and save on increased commercial office space costs.

How to Choose a Self-Storage Facility

When choosing a self-storage facility to store sensitive documents, you'll want to be sure to do your research. Not all facilities are created equal; some may be more secure than others.

Here are a few tips on how to choose the best self-storage facility for your needs:

  1. Ask around for recommendations. Friends, family, and colleagues may have personal experience with different storage facilities and can recommend one that is right for you.
  2. Check out the security features of each facility. This includes things like fencing, security cameras, and on-site staff.
  3. Read reviews online. This can give you a good idea of the quality of service offered by different facilities.
  4. Compare prices between facilities. Make sure you are getting the best deal possible for the amount of space you need. Note that some facilities do not post their prices on their websites, so you may need to call for a price quote.
  5. Make an appointment and see the facility firsthand. At this appointment, you'll get to know the staff and can ask some questions about how this facility is different from others in the area.

How to Prepare your Documents for Safe Storage

When it comes time to store your sensitive documents, you want to be sure to take the necessary precautions. Following a few simple tips ensures that your important papers are kept safe and secure.

  1. One of the most important things to remember is to choose a reliable self-storage facility. Ask about security measures, such as video surveillance and on-site staff.
  2. Make sure you have a plan for retrieving your documents if needed. Know who to contact at the self-storage facility in case of an emergency, and be sure to keep track of the access code or key that allows you into the unit.
  3. Finally, be sure to pack your documents carefully. You'll want to use packing materials that protect them from moisture and dust. And don't forget to label each box with a description of its contents.

How to Pack Your Sensitive Documents Before Storage

Self-storage facilities provide a convenient and affordable way to store your documents safely, but it is worth taking precautions while packing. Here are a few tips for storing documents at South Rock Storage.

  1. Make sure all documents are properly sealed in plastic bags or envelopes. This will help protect them from any possible damage. If possible, store your sensitive documents in an airtight container. This will help keep them from getting musty or moldy.
  2. Label each bag or envelope with a description of the contents. This will help you to keep track of your documents when picking them up.
  3. If possible, create an inventory list of all the documents you store. This will help you ensure that you have all of your sensitive documents in the storage unit. If possible, put a label on the outside of each bag or envelope with the date it was taken out of your office or home.
  4. Store the bags or envelopes in a secure location within your self-storage unit. This will help keep them in the same condition as when you initially took them out of your office or home.
  5. Keep the inventory list up to date, and review it regularly. This will help you to make sure that your documents are properly stored at all times.

Final Thoughts

Storing sensitive documents in a self-storage facility is a great way to keep them safe and secure. By following the tips mentioned in this article, you can be sure that your documents will be well protected. If you are looking for a self-storage facility in Wichita, KS, check out the options available at South Rock Storage.

We have been helping individuals and companies store their documents safely since 2006 and are here to help. Give us a call at 316-618-8282.

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Sorry, You Can't Live in a Storage Unit...and Other Prohibited Items

You can't live in a storage unit as it differs from an apartment. Here's also a list of common prohibited items in storage units.

No, you can't live in a storage unit. This is probably the most common rule, and for a good reason. Self-storage is a great way to store your belongings and essential moving supplies when you don't have the space. It is not meant for human habitation. That's just one of the many items prohibited by most self-storage providers.While each facility has its own list of prohibited items to protect its clients' safety and security, some general rules apply to all. Hence, when selecting a facility, it is crucial to be aware of the list of commonly prohibited items, which may be a deal breaker for some people.This article will discuss commonly prohibited and limited things at a storage facility.Why You Can't Live in a Storage UnitSome people think they can live in a storage unit, but this is not the case. You cannot live in one mainly because they are not designed for residential purposes. There is no running water, no kitchen, and no bathroom. While some people may try to make it work, it is not ideal.These facilities are typically designed for long and short-term storage, meaning people will store their belongings for a while. Such an environment is not conducive for living, as you need a place where you can stay with acceptable living conditions.Additionally, these facilities are often closed off from the public, meaning that you would not have access to the same amenities that you would if you were living in a traditional apartment complex, home, or other legal housing option.You can't live in a storage unit. Same with your petsMany self-storage providers do not allow pets, and those that do allow pets have restrictions on the size and type of pet that can be stored.Pets are prohibited for a variety of reasons. The most common reason is that pets can damage property. They can scratch or bite the furniture, walls, and doors in the storage unit.Pets can also track in mud and dirt, damaging the storage unit's flooring. Some facilities also have rules against leaving food out and attracting pests like rats and cockroaches.Some facilities are in shared residential areas, and landlords do not want tenants with pets because they may cause noise or odor issues.Things to Avoid for Self StorageBelow are some items people mistakenly believe they can store in a self-storage unit. While some places, including South Rock, allow for the storage of some of these items, there may be restrictions.Hazardous MaterialsSelf-storage providers prohibit dangerous materials to protect their customers, employees, and the general public. Self-storage units are not designed to store hazardous materials like gasoline, oil, or pesticides. They are a closed environment, which can be dangerous if hazardous materials are present. For example, if a fire started in a storage unit with hazardous materials, the smoke from the fire could be toxic, and everyone in the vicinity could be harmed.Many facilities are located near residential neighborhoods, so it is essential to keep any potential dangers away from these areas.ChemicalsSome types of chemicals can damage the contents of a storage unit, and in some cases, it isn't even possible to store them. This includes bleach, gasoline, and other flammable or poisonous liquids.Chemicals are prohibited because they can corrode and damage the property stored in the facility.Chemicals can also be harmful to people and cause respiratory problems. To protect the safety of their tenants, facilities prohibit the storage of many chemicals.PerishablesSelf-storage is not the best place to store perishable items like food, beverages, and flowers. These items can become spoiled in a very short time, and the unit may never be able to be rented out again.There are a few reasons why most facilities prohibit perishables. The first reason is that it's challenging to keep track of what's in each unit when food items are present.The second reason is that food can attract insects and rodents and infest the entire facility. Many facilities have rules against storing perishable and unpackaged food to keep their units clean and pest-free.Batteries and Electrical ItemsIf you're looking for a safe place to store your belongings, a non-climate-controlled facility is not the place for batteries or electrical items. Some facilities don't allow these items due to their fire hazards. Not only could a battery start a fire, but it can also release harmful fumes that can be dangerous to both you and the other tenants in the facility.Battery-operated devices like video game systems, computers, tablets, and cell phones can also create a fire hazard. If one of these items were to malfunction or become damaged, it could quickly start a fire. Because of this fire hazard, many electronics and battery-operated devices should be stored in climate-controlled units, no matter their size.AppliancesSome units may allow the storage of appliances such as stoves, microwaves, and refrigerators. However, all appliances must be checked with the facility to ensure they are safe to store.In general, most facilities have restrictions or rules on appliances because they can create a fire hazard. Some appliances contain oil or gas that can easily ignite, leading to a dangerous fire.Many appliances take up a lot of space and can be challenging to move, which can cause problems for other tenants in the storage facility.Some appliances can also damage the property in the storage unit. Aside from cases where appliances have caused fires in these facilities, there is also the potential for water damage if a refrigerator leaks or a washing machine overflows.Illegal Weapons and SubstancesThe reasoning behind this rule is simple: self-storage businesses are a public place, and as such, illegal weapons and drugs cannot be stored on their property. In addition, by prohibiting these items, the facilities can help protect their customers and employees from potential harm.While it may be inconvenient to leave illegal weapons or substances at home, it is essential to remember that the safety of everyone involved is at stake. So if you're looking for somewhere to store your belongings, make sure you check the list of prohibited items first.Types of Self-Storage UnitsThere are many different types to choose from. You can rent storage space by the month or year, and there are many different sizes of units to choose from. The most common type is a traditional self-storage unit, a room or garage-sized unit you can rent by the month.These units are typically climate controlled, meaning they are kept at a steady temperature and humidity level to protect your belongings.Other popular types include:Vehicle StorageVehicle storage can be a great solution when you need to free up your garage or driveway space. Self-storage facilities offer indoor and outdoor parking spaces perfect for storing cars, trucks, motorcycles, boats, RVs, and other vehicles. You can typically rent a space by the month or year, and many facilities offer discounts for longer-term rentals.When choosing a self-storage facility for vehicle storage, be sure to ask about security features like locked gates and security cameras. You'll also want to ensure the facility is well-lit and has easy access so you can get to your car when needed. If you're looking for a climate-controlled environment, be sure to ask about the temperature and humidity levels in the facility's parking spaces.Vehicle storage can be a great way to keep your car safe and secure while freeing up space in your home or garage.Climate-controlled storage unitsThese units may be smaller than some of the larger traditional self-storage units available, but they offer all the benefits of climate control. They're perfect for storing documents, furniture, or any other items that need to be kept in a controlled environment.Final ThoughtsWhile storage units can be a convenient and affordable option for short-term storage, they are not suitable for long-term living. The lack of privacy, space, and amenities can make living in a storage unit uncomfortable and impractical. If you are looking for a place to live, please consider other options.Self-storage is a great way to store your belongings, but make sure to check with your local company to see what is and is not allowed. Contact South Rock Storage today. We are an award-winning self-storage facility in Wichita, KS! We have been in business since 2006 and have an excellent reputation for providing affordable, secure storage.We offer storage units as well as expert storage solutions for the entire area. Our clean, safe, and secure facility offers a variety of storage unit sizes to accommodate your needs.
Storage units at South Rock Storage

Storage 101: The 5 Kinds of Self Storage

There are five main types of self-storage, and each one caters to a different need. Read on to find out which type is right for you, and start storing your belongings today!

Self-storage is a great way to store your belongings when you don't have a lot of space. But with so many different types of self-storage, it can be hard to know which one is right for you. We're here to help. This article will discuss the five most common types of self-storage and help you decide which one is right for you based on your specific needs. What Are the Different Types of Self-Storage? 1. Traditional self-storage Traditional self-storage is the most common storage solution available today and the method we specialize in here at South Rock Storage! This method involves renting a storage unit from a company that specializes in self-storage and provides a variety of sizes to meet your needs. The first step in using traditional self-storage is to select the correct size unit for your needs. Units vary in size, so we must first determine what you need to store. For example, a smaller unit would likely suffice if you are looking to store documents and books. At the same time, more oversized items like furniture or machinery may require a much larger unit. Overall, traditional self-storage is an affordable, convenient option for storing all kinds of items safely and securely. 2. Portable self-storage Portable self-storage is a convenient and flexible solution for those who need to store extra belongings. Unlike traditional self-storage, you don't have to rent a space at a storage facility. Instead, the storage company will deliver a container to your home or business. You'll have a certain amount of time to fill it up, and then they'll pick it up and store it for you. Portable self-storage can be a great option if you're moving houses or renovating your home, as you'll have more control over when and where your belongings are stored. And because the container is delivered directly to you, it's easier to load than if you were renting a space at a storage facility. The downside is that accessing your stored items is not as easy as with traditional self-storage. Portable self-storage could be the perfect option if you're looking for a flexible and convenient storage solution. 3. Climate-controlled self-storage Climate-controlled self-storage is a type of storage typically kept at a constant temperature and humidity level to protect your belongings from damage caused by extreme temperatures. This type of storage is a good option for storing sensitive items, such as electronics or furniture. Climate-controlled self-storage units are often located indoors, where they are less likely to be exposed to extreme temperatures. In addition, climate-controlled units often have additional features, such as air filters and dehumidifiers, to further protect your belongings. If you live in an area with extreme weather conditions like Wichita, Kansas, or if you want to be extra cautious, climate-controlled self-storage may be the best option. 4. Vehicle self-storage When you need to store a vehicle for an extended period, your best option is a vehicle self-storage facility. These facilities are designed to keep cars, boats, RVs, and other vehicles. They are typically located inside a warehouse or large parking lot, which provides added security and protection for your vehicle. Vehicle self-storage facilities also typically have security cameras and gate access control to further deter crime. In addition, many facilities offer climate-controlled storage units to protect your vehicle from extreme weather conditions. When choosing a vehicle self-storage facility, select one that offers the security and protection features you require. 5. Mini-warehouse storage Mini-warehouse storage is an excellent option for businesses that need more space to store inventory or equipment. Unlike traditional self-storage units, which are typically much smaller, mini-warehouses offer a large amount of space for storing more oversized items and large quantities of supplies. Additionally, these storage facilities often provide additional amenities, such as climate control and security features, which are ideal for businesses with valuable inventory. Ultimately, mini-warehouse storage is a flexible and convenient solution for businesses that need more space while still having the peace of mind that their belongings are adequately protected. Which Type of Self-Storage Is Right for You? Now that you know the different types of self-storage, you may be wondering which one is right for you. Ultimately, the type of self-storage you choose will depend on your specific needs and budget. If you're looking for traditional self-storage, consider the size of your belongings and whether climate control is necessary. Climate-controlled self-storage may be the best option if you have sensitive items or are storing a vehicle. On the other hand, if you need a lot of space to store inventory or equipment, mini-warehouse storage may be the right choice. Whatever type of self-storage you choose, research your options and compare the different facilities carefully. Proper research will help ensure that you find a facility that meets all your needs and provides the best value for your money. Final Thoughts Self-storage is a fantastic solution for those who need extra space to store their belongings. With so many different types of self-storage, there's sure to be an option that's right for you. Consider your specific needs and budget when choosing a self-storage option. And, be sure to research your options and compare different facilities to find the best value for your money. If you're looking for a reliable self-storage facility in Wichita, Kansas, don't go further than South Rock Storage. Our facility offers a variety of storage unit sizes, climate-controlled storage, and 24-hour security. Contact us today to learn more about our self-storage services and to request a tour of our facility.
Your life, safely stored.

Book your unit today!

If you are looking for an affordable storage facility with a clean atmosphere, top-notch security, and a friendly staff you've come to the right place.
FAQ

You have questions, we have answers.

When can I move in? 

If there is a storage space available that meets your specific storage needs you can move in anytime.

How much notice needs to be given before I move out? 

All contracts are month-to-month. However, we do require a 10 day notice before you move out.

What type of documentation do I need to provide in order to rent a space? 

We require a government issued photo ID (example: driver’s license, state ID, or passport)

How do I make a payment? 

VISA, MasterCard and Discover (credit / debit) are the preferred method of payment. We also accept checks or money orders.

Are there any items that I am not able to store? 

Liquids, explosives, flammable liquids, toxic materials and perishables. Please contact us if you have any questions regarding a specific item.

Does there have to be someone to let me through the security gates? 

No. At the time of signing you will be given your own security pass code that will allow you convenient access to your unit.

What forms of payment do you accept? 

For your convenience, we suggest signing up for automatic payments – using your valid credit card (VISA, Mastercard, or Discover) or debit card. There is no additional charge for this convenience and it avoids late fees. We also have a drop box for after hour payments.

Do I need to sign a long-term lease? 

No, we rent on a month-to-month basis unless the customer requests otherwise.

Do I need to bring my own lock? 

No. As part of the Move In process, a INSET lock is included with the small admin fee. This type of lock is nearly impossible to breach – and only you will have a key for it. In addition, you may double lock the door, if you prefer.

What are the office hours? 

Tuesday - Friday: 9AM – 5PM
Saturday: 9AM – 4PM
Monday, Sunday: CLOSED

We're conveniently located in Wichita, KS

8282 East Oak Knoll St.,
Wichita, KS 67207

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Office Hours
Monday: CLOSED
Tuesday: 9AM - 5PM
Wednesday: 9AM - 5PM
Thursday: 9AM - 5PM
Friday: 9AM - 5PM
Saturday: 9AM - 3PM
Sunday: CLOSED
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