Back to all posts

How to Store Documents Safely in a Storage Unit

A stack of business documents getting prepared for storage

When storing important documents at a storage facility, everyone has questions about storing documents safely in a storage unit. This guide will offer tips to keep your documents safe without worrying they'll be damaged or stolen.

Reasons to Use a Self-Storage Facility

There are many reasons to use a self-storage facility to store your personal and business documents:

  1. A self-storage facility provides a secure place to store your documents. Unlike a typical home, a self-storage facility has security cameras and gates that require a key or access code to enter. Only you (and the people you authorize) can access your documents.
  2. A self-storage facility is climate controlled. This means that the temperature and humidity levels in the facility are kept consistent, which prevents your documents from being damaged by extreme temperatures or moisture.
  3. It is accessible 24 hours a day, 7 days a week. This means you can access your documents whenever you need them, even if the office where you usually work is closed.
  4. You can pack and unpack your documents by yourself. This means you can store your documents the way you want and only access the documents you need at a given time.

There are a lot of benefits to storing your documents in a self-storage facility in Wichita, but the best reason is saving money. How?

  • Personal documents, crucial ones, shouldn't be stored in garages or attics without the risk of the paper deteriorating. They need to be stored within your home to control the relative humidity. The problem is this takes up valuable space within your home, which may lead you to believe you need to upgrade. Using a dedicated storage unit for your documents, you keep your records in good condition and free up valuable square footage in your home.
  • Businesses have a clear need for document storage and a need to maintain profitability. Self-storage allows them to keep their documents secure, choose from different storage units, and save on increased commercial office space costs.

How to Choose a Self-Storage Facility

When choosing a self-storage facility to store sensitive documents, you'll want to be sure to do your research. Not all facilities are created equal; some may be more secure than others.

Here are a few tips on how to choose the best self-storage facility for your needs:

  1. Ask around for recommendations. Friends, family, and colleagues may have personal experience with different storage facilities and can recommend one that is right for you.
  2. Check out the security features of each facility. This includes things like fencing, security cameras, and on-site staff.
  3. Read reviews online. This can give you a good idea of the quality of service offered by different facilities.
  4. Compare prices between facilities. Make sure you are getting the best deal possible for the amount of space you need. Note that some facilities do not post their prices on their websites, so you may need to call for a price quote.
  5. Make an appointment and see the facility firsthand. At this appointment, you'll get to know the staff and can ask some questions about how this facility is different from others in the area.

How to Prepare your Documents for Safe Storage

When it comes time to store your sensitive documents, you want to be sure to take the necessary precautions. Following a few simple tips ensures that your important papers are kept safe and secure.

  1. One of the most important things to remember is to choose a reliable self-storage facility. Ask about security measures, such as video surveillance and on-site staff.
  2. Make sure you have a plan for retrieving your documents if needed. Know who to contact at the self-storage facility in case of an emergency, and be sure to keep track of the access code or key that allows you into the unit.
  3. Finally, be sure to pack your documents carefully. You'll want to use packing materials that protect them from moisture and dust. And don't forget to label each box with a description of its contents.

How to Pack Your Sensitive Documents Before Storage

Self-storage facilities provide a convenient and affordable way to store your documents safely, but it is worth taking precautions while packing. Here are a few tips for storing documents at South Rock Storage.

  1. Make sure all documents are properly sealed in plastic bags or envelopes. This will help protect them from any possible damage. If possible, store your sensitive documents in an airtight container. This will help keep them from getting musty or moldy.
  2. Label each bag or envelope with a description of the contents. This will help you to keep track of your documents when picking them up.
  3. If possible, create an inventory list of all the documents you store. This will help you ensure that you have all of your sensitive documents in the storage unit. If possible, put a label on the outside of each bag or envelope with the date it was taken out of your office or home.
  4. Store the bags or envelopes in a secure location within your self-storage unit. This will help keep them in the same condition as when you initially took them out of your office or home.
  5. Keep the inventory list up to date, and review it regularly. This will help you to make sure that your documents are properly stored at all times.

Final Thoughts

Storing sensitive documents in a self-storage facility is a great way to keep them safe and secure. By following the tips mentioned in this article, you can be sure that your documents will be well protected. If you are looking for a self-storage facility in Wichita, KS, check out the options available at South Rock Storage.

We have been helping individuals and companies store their documents safely since 2006 and are here to help. Give us a call at 316-618-8282.

You may also like...

large couch with lamps

Look For These 5 Things When Choosing a Storage Unit

Don't know where to start when choosing a storage unit? Check out these tips for what to look for and how to find the best one for your needs.

So what factors should you consider when choosing a storage unit? There are many reasons why people might need to rent a self-storage unit. Perhaps they are moving and need to store their belongings while they find a new home, or they are going through a renovation and need to keep their furniture and other possessions safe and out of the way. Maybe they are starting a small business and need to store extra stock or office supplies. Regardless, self-storage units provide an affordable, convenient solution for short-term or long-term storage needs. However, when renting a self-storage unit, there are a few things to consider to ensure the process goes smoothly. Top 5 Things to Keep in Mind When Choosing a Storage Unit to Rent Size and Capacity: What Self-Storage Unit Size Do I Need? When choosing a size unit, you must first consider the storage space you need. The general rule of thumb is to select a size that will accommodate your current needs and allow for future growth. If you are unsure what size unit you need, our experts can help you choose the right one. South Rock Storage offers storage units in various configurations and sizes. We're confident that with these options, we can meet all your self-storage needs: 5'x10' A 5'x10' size is perfect for storing smaller furniture, boxes, and other household items. The unit has a total storage capacity of 50 square feet, so think along the lines of a walk-in closet. 10'x10' A 10'x10' self-storage unit offers 100 square feet and can hold the equivalent of an average-sized bedroom. This is an excellent option if you're looking for a place to store furniture, clothes, boxes, or other smaller items. 10'x15' A 10'x15' unit offers up to 150 square feet of storage. It's comparable to a small apartment and can accommodate furniture, smaller appliances, and other items. 10'x20' A 10'x20' self-storage unit can hold up to 200 square feet of belongings. This unit is the equivalent of a small one-car garage and can hold furniture, larger appliances, boxes, and other items. It can also be a good option for storing certain cars, boats, and other vehicles. 10'x30' A 10'x30' storage unit can hold up to 300 square feet of belongings. It's perfect for larger appliances, boxes, or a vehicle such as a car or even some boats and RVs! This is the equivalent of an oversized one-car garage. Regarding capacity, you should consider a few factors when choosing the right unit size as they will determine how much space you can use. Length Width Height When determining the storage capacity of a self-storage unit, it's important to remember that you can stack everything and make full use of the height. Location: What's the Best Location for Me? When it comes time to choose a self-storage unit, location is an essential factor to consider. Generally, we advise people to look for storage options close to their home or workplace; this way, you have fast and easy access to your items when needed. Think about how often you'll need to access your belongings. If you plan on accessing them frequently, choosing a unit that's located close by is essential. If you aren't accessing them as often, you could consider a facility further away from Wichita. While it may come with a lower price tag, don't forget it will be more hassle, mileage, and gas to access your belongings. Price: How Much Will It Cost? You want to find an affordable unit that fits your budget. A variety of factors can affect the price of a self-storage unit, such as the size of the unit, the location of the facility, and whether our unit is climate controlled or non-climate controlled. Before you decide on a self-storage unit, it is important to compare prices and find the best deal. However, some providers of self-storage units in Wichita, Kansas like South Rock Storage do not provide pricing options on their websites. Be sure to contact them directly and inquire about their pricing information. Moreover, be sure to ask about any discounts or specials we may have (such as for military members). It is also essential to consider your needs when choosing a unit. If you only need storage for a short time, then mention this to our South Rock Storage representative because we may be able to offer a cheaper solution than if you need long-term storage. Security: What Kind of Security Features Are Available? Security should be one of your top considerations when looking for a self-storage unit. You want to ensure that your belongings are safe and secure while in storage. Look into finding a facility with security cameras and a lockable door. Make sure that the facility is well-lit and gated at all times. Climate Controlled: Should I Be Choosing a Storage Unit That's Climate Controlled? Climate control is an important consideration when choosing a self-storage unit. The temperature and humidity in the unit should be consistent and within a safe range for your belongings. Temperature fluctuations can cause damage to some properties. Humidity can lead to mold and mildew growth. Both are unpleasant, and both can be dangerous. If you are storing sensitive items, ask our representative about South Rock Storage's climate-controlled options. Meet South Rock Storage Renting a self-storage unit can be a great way to declutter your home and free up some extra space. However, it's essential to do your research and choose the best storage facility in Wichita, KS, for your needs. Following these tips can make the process as easy and stress-free as possible. South Rock Storage has a variety of unit sizes to choose from, and our facility is secure and well-maintained. We've been in the business since 2006, and our climate-controlled units are perfect for storing furniture, artwork, and other delicate items. We are also an excellent choice for businesses that need to keep inventory or equipment. Contact South Rock Storage facility now to learn how we can safely store what's most important to you.Size and Capacity: What Self-Storage Unit Size Do I Need? When it comes to choosing a size unit, it is important to first consider the amount of storage space you will need. The general rule of thumb is to select a size that will accommodate your current needs and allow for future growth. If you are unsure of what size unit you need, our experts can help you choose the right one. At South Rock Storage we offer a large variety of units in various configurations and sizes. We're confident that with these options we can meet all your self-storage needs: 5'x10' A 5'x10' is the perfect size for storing smaller furniture, boxes, and other household items. The unit has a total storage capacity of 50 square feet, so think along the lines of a walk-in closet. 10'x10' A 10'x10' self-storage unit offers 100 square feet and can hold the equivalent of an average-sized bedroom. This means that if you're looking for a place to store furniture, clothes, boxes, or any other items, this is a great option. 10'x15' A 10'x15' unit offers up to 150 square feet of storage. It's comparable to a small apartment and can accommodate furniture, smaller appliances, and other items. 10'x20' A 10'x20' self-storage unit can hold up to 200 square feet of belongings. This is the equivalent of a small one-car garage. The unit can hold furniture, larger appliances, boxes, and other items. It can be a good option too for the storage of certain cars, boats, and other vehicles. 10'x30' A 10'x30' storage unit can hold up to 300 square feet of belongings. This is the equivalent of a large one-car garage. It's perfect for larger appliances, boxes, or a vehicle such as a car or even some boats and RVs! When it comes to capacity, a few factors should be considered when choosing the right unit size as they will determine how much space you can use. Length Width Height When trying to determine the storage capacity of a self-storage unit, it's important to remember that you also have the ability to stack everything and make full use of the height. Location: What's the Best Location for Me? When it comes time to choose a self-storage unit, location is an important factor to consider. Generally, we advise people to look for storage options close to their home or workplace, this way you have fast and easy access to your items when needed. Think about how often you'll need to access your belongings. If you plan on accessing them frequently, then it's important to choose a unit that's located close by. If you won't be accessing them as often, then you could consider a facility that's further away from Wichita. While it may come with a lower price tag, don't forget it will be more hassle, mileage, and gas to access your belongings. Price: How Much Will It Cost? You want to find a unit that is affordable and fits into your budget. There are a variety of factors that can affect the price of a self-storage unit, such as the size of the unit, the location of the facility, and whether our unit is climate controlled or non-climate controlled. Before you decide on a self-storage unit, it is important to compare prices and find the best deal. Note though that some providers of self-storage units in Wichita, Kansas like South Rock Storage do not provide pricing options on their websites. Be sure to reach out to them directly and inquire about their pricing information. Moreover, be sure to ask about any discounts or specials we may have (such as for military members). It is also important to consider your needs when choosing a unit. If you only need storage for a short period of time then mention this to our South Rock Storage representative because we may be able to offer a cheaper solution than if you need long-term storage. Security: What Kind of Security Features Are Available? When you are looking for a self-storage unit, security should be one of your top considerations. You want to make sure that your belongings are safe and secure while they are in storage. Look into finding a facility with security cameras and a lockable door. Make sure that the facility is well-lit and gated at all times. Climate Controlled: Should I Be Choosing a Storage Unit That's Climate Controlled? Climate control is an important consideration when choosing a self-storage unit. The temperature and humidity in the unit should be consistent and within a safe range for your belongings. Temperature fluctuations can cause damage to some properties. Humidity can lead to mold and mildew growth. Both are unpleasant, and both can be dangerous. If you are storing sensitive items, ask our representative about South Rock Storage's climate-controlled options. Meet South Rock Storage Renting a self-storage unit can be a great way to declutter your home and free up some extra space. However, it's important to do your research and choose the right storage facility in Wichita, KS for your needs. By following these tips, you can make the process as easy and stress-free as possible. South Rock Storage has a variety of unit sizes to choose from, and our facility is secure and well-maintained. We've been in the business since 2006 and our climate-controlled units are perfect for storing furniture, artwork, and other delicate items. We are also a great choice for businesses that need to store inventory or equipment. Contact South Rock Storage facility now to learn how we can safely store what's most important to you.
A well-lit hallway at South Rock Storage showing the climate-controlled units available

5 Most Popular Self-Storage Sizes

When it comes to self-storage, size matters. The most popular sizes for self-storage range from 50 sq.ft. to larger 300 sq.ft. units.

Self-storage units in Wichita, Kansas are becoming an increasingly popular choice for people who need more space to store their belongings. With various storage unit sizes to choose from, there's something for everyone, no matter where they live. This article will look closely at some of the most common self-storage sizes and explore how different people use them. Why Do People Use Self-Storage Facilities? Most people choose self-storage for short-term or temporary use, but it can also be a good option for long-term storage. It can be used for business or personal storage and is a convenient way to store items that are not being used regularly. There are many reasons why people use self-storage, but some of the most common causes include: Moving to a new home: If you're moving to a new home, self-storage can be a convenient way to store your belongings until you're ready to move them into your new home. Downsizing: If you're downsizing your home, self-storage can be a great way to store items that won't fit your new home. Storing seasonal items: Seasonal items, such as Christmas decorations or summer sports equipment, can be stored in self-storage units until they are needed again. Business storage: Self-storage can be an excellent option for businesses that need extra storage space to store inventory, essential documents, or other business-related items. Car storage: Self-storage units can also be used to store vehicles. It can be a convenient way to store a car you don't use often or a classic car you want to keep in storage. Generally, the smallest size option is typically referred to as a "personal locker," and it's perfect for storing small items like clothes, books, or small electronics. Larger units are helpful for those looking to keep furniture, appliances, or other oversized items that don't fit in their homes or offices. And oversized commercial units come in handy for businesses seeking extra storage space to store inventory or supplies. Plus, with climate-controlled options available in most cases, self-storage facilities make it easy to protect your belongings against damage from extreme temperatures or moisture. So whether you are decluttering your home or growing your small business, self-storage can help meet your needs and give you the extra space you need. Now that we understand some of the reasons people use self-storage let's look at the five most popular sizes and see how they are used. What Are the Most Popular Self-Storage Sizes, and What Do They Include? 5'x10' - 50 sq.ft This is the smallest unit that can hold the contents of one room and is often used by people who are moving to a new home and need somewhere to store their belongings until they can unpack. It can fit a couch, a dresser, a few boxes, and some small items. It's also a popular size for businesses that need extra space to store inventory or other business-related items. 10'x10' - 100 sq.ft A 10'x10'' storage unit is an excellent option if you need a lot of space. It can hold the contents of a three-bedroom home, from couches and tables to boxes of clothes and kitchen appliances. This is the most popular option for people moving or renovating their homes. The unit is also big enough to store more oversized items like bicycles, patio furniture, and kayaks. 10'x15' - 150 sq.ft When you need extra space for your belongings, a 10'x15' storage unit provides plenty of room. This size can hold the contents of a four-bedroom home, including sofas, beds, dining tables, and large appliances. It's often used by people who are remodeling their homes or have many items to store. If you need even more space, a 10'x20'x8' unit will give you plenty of room to store the contents of several rooms. Businesses often use this size for inventory storage or for people who are moving. 10'x20' - 200 sq.ft The 10'x20', often referred to as a "loft-size" unit, is one of these facilities' most popular and versatile sizes. This size is the perfect choice for storing the contents of a large home or apartment, including furniture, appliances, artwork, and other items. Whether moving to a new city or going on an extended vacation, a loft-size storage unit can help you keep all your belongings safe and secure while you are away. And with 24/7 access and convenient features like drive-up access and climate control options, self-storage truly has everything you need for stress-free storage solutions. 10'x30' - 300 sq.ft. The largest size offered by most self-storage facilities is the 10'x30' unit, which offers 300 square feet of space. This size is often used for long-term storage or for storing large items that won't fit in a smaller unit. Some of the items you can store in a 10'x30' unit include: A car or boat Furniture Appliances Boxes of clothes and other household items Business inventory With so much space, the 10'x30' unit is perfect for storing just about anything. So if you need a place to keep your belongings safe and sound, self-storage is the ideal solution. Final Thoughts Now that you know the most popular self-storage sizes, you can decide which one is right for your needs. Self-storage can give you extra space if you're moving to a new home or need extra space for your belongings. If you are looking for a reliable self-storage facility in Wichita, Kansas, don't go further than South Rock Storage. We offer a variety of storage sizes to meet your needs, and our friendly staff is always available to help you choose the right size for your belongings. If you're unsure which size to choose, our experts can help you select the right unit for your needs. Call us today at 316-816-8282 and remember that our units are always clean and well-maintained, so you can rest assured that your belongings will be safe and sound. We also offer climate-controlled units and 24-hour surveillance. Contact us today to learn more about our self-storage options!
Your life, safely stored.

Book your unit today!

If you are looking for an affordable storage facility with a clean atmosphere, top-notch security, and a friendly staff you've come to the right place.
FAQ

You have questions, we have answers.

When can I move in? 

If there is a storage space available that meets your specific storage needs you can move in anytime.

How much notice needs to be given before I move out? 

All contracts are month-to-month. However, we do require a 10 day notice before you move out.

What type of documentation do I need to provide in order to rent a space? 

We require a government issued photo ID (example: driver’s license, state ID, or passport)

How do I make a payment? 

VISA, MasterCard and Discover (credit / debit) are the preferred method of payment. We also accept checks or money orders.

Are there any items that I am not able to store? 

Liquids, explosives, flammable liquids, toxic materials and perishables. Please contact us if you have any questions regarding a specific item.

Does there have to be someone to let me through the security gates? 

No. At the time of signing you will be given your own security pass code that will allow you convenient access to your unit.

What forms of payment do you accept? 

For your convenience, we suggest signing up for automatic payments – using your valid credit card (VISA, Mastercard, or Discover) or debit card. There is no additional charge for this convenience and it avoids late fees. We also have a drop box for after hour payments.

Do I need to sign a long-term lease? 

No, we rent on a month-to-month basis unless the customer requests otherwise.

Do I need to bring my own lock? 

No. As part of the Move In process, a INSET lock is included with the small admin fee. This type of lock is nearly impossible to breach – and only you will have a key for it. In addition, you may double lock the door, if you prefer.

What are the office hours? 

Tuesday - Friday: 9AM – 5PM
Saturday: 9AM – 4PM
Monday, Sunday: CLOSED

We're conveniently located in Wichita, KS

8282 East Oak Knoll St.,
Wichita, KS 67207

Contact us

We're here to help you find the perfect unit.

Our team is standing by,
ready to assist you.

Office Hours
Monday: CLOSED
Tuesday: 9AM - 5PM
Wednesday: 9AM - 5PM
Thursday: 9AM - 5PM
Friday: 9AM - 5PM
Saturday: 9AM - 3PM
Sunday: CLOSED
We look forward to speaking with you!
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.