How to Store Documents Safely in a Storage Unit

Worried about your sensitive documents getting damaged? Here are some tips on how to store important documents in self storage.

By South Rock Storage

June 1, 2022

A stack of business documents getting prepared for storage

When storing important documents at a storage facility, everyone has questions about storing documents safely in a storage unit. This guide will offer tips to keep your documents safe without worrying they'll be damaged or stolen.

Reasons to Use a Self-Storage Facility

There are many reasons to use a self-storage facility to store your personal and business documents:

A self-storage facility provides a secure place to store your documents. Unlike a typical home, a self-storage facility has security cameras and gates that require a key or access code to enter. Only you (and the people you authorize) can access your documents.
A self-storage facility is climate controlled. This means that the temperature and humidity levels in the facility are kept consistent, which prevents your documents from being damaged by extreme temperatures or moisture.
It is accessible 24 hours a day, 7 days a week. This means you can access your documents whenever you need them, even if the office where you usually work is closed.
You can pack and unpack your documents by yourself. This means you can store your documents the way you want and only access the documents you need at a given time.

There are a lot of benefits to storing your documents in a self-storage facility in Wichita, but the best reason is saving money. How?

Personal documents, crucial ones, shouldn't be stored in garages or attics without the risk of the paper deteriorating. They need to be stored within your home to control the relative humidity. The problem is this takes up valuable space within your home, which may lead you to believe you need to upgrade. Using a dedicated storage unit for your documents, you keep your records in good condition and free up valuable square footage in your home.
Businesses have a clear need for document storage and a need to maintain profitability. Self-storage allows them to keep their documents secure, choose from different storage units, and save on increased commercial office space costs.

How to Choose a Self-Storage Facility

When choosing a self-storage facility to store sensitive documents, you'll want to be sure to do your research. Not all facilities are created equal; some may be more secure than others.

Here are a few tips on how to choose the best self-storage facility for your needs:

Ask around for recommendations. Friends, family, and colleagues may have personal experience with different storage facilities and can recommend one that is right for you.
Check out the security features of each facility. This includes things like fencing, security cameras, and on-site staff.
Read reviews online. This can give you a good idea of the quality of service offered by different facilities.
Compare prices between facilities. Make sure you are getting the best deal possible for the amount of space you need. Note that some facilities do not post their prices on their websites, so you may need to call for a price quote.
Make an appointment and see the facility firsthand. At this appointment, you'll get to know the staff and can ask some questions about how this facility is different from others in the area.

How to Prepare your Documents for Safe Storage

When it comes time to store your sensitive documents, you want to be sure to take the necessary precautions. Following a few simple tips ensures that your important papers are kept safe and secure.

One of the most important things to remember is to choose a reliable self-storage facility. Ask about security measures, such as video surveillance and on-site staff.
Make sure you have a plan for retrieving your documents if needed. Know who to contact at the self-storage facility in case of an emergency, and be sure to keep track of the access code or key that allows you into the unit.
Finally, be sure to pack your documents carefully. You'll want to use packing materials that protect them from moisture and dust. And don't forget to label each box with a description of its contents.

How to Pack Your Sensitive Documents Before Storage

Self-storage facilities provide a convenient and affordable way to store your documents safely, but it is worth taking precautions while packing. Here are a few tips for storing documents at South Rock Storage.

Make sure all documents are properly sealed in plastic bags or envelopes. This will help protect them from any possible damage. If possible, store your sensitive documents in an airtight container. This will help keep them from getting musty or moldy.
Label each bag or envelope with a description of the contents. This will help you to keep track of your documents when picking them up.
If possible, create an inventory list of all the documents you store. This will help you ensure that you have all of your sensitive documents in the storage unit. If possible, put a label on the outside of each bag or envelope with the date it was taken out of your office or home.
Store the bags or envelopes in a secure location within your self-storage unit. This will help keep them in the same condition as when you initially took them out of your office or home.
Keep the inventory list up to date, and review it regularly. This will help you to make sure that your documents are properly stored at all times.

Final Thoughts

Storing sensitive documents in a self-storage facility is a great way to keep them safe and secure. By following the tips mentioned in this article, you can be sure that your documents will be well protected. If you are looking for a self-storage facility in Wichita, KS, check out the options available at South Rock Storage.

We have been helping individuals and companies store their documents safely since 2006 and are here to help. Give us a call at 316-618-8282.

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Sorry, You Can't Live in a Storage Unit...and Other Prohibited Items

You can't live in a storage unit as it differs from an apartment. Here's also a list of common prohibited items in storage units.

No, you can't live in a storage unit. This is probably the most common rule, and for a good reason. Self-storage is a great way to store your belongings and essential moving supplies when you don't have the space. It is not meant for human habitation. That's just one of the many items prohibited by most self-storage providers.While each facility has its own list of prohibited items to protect its clients' safety and security, some general rules apply to all. Hence, when selecting a facility, it is crucial to be aware of the list of commonly prohibited items, which may be a deal breaker for some people.This article will discuss commonly prohibited and limited things at a storage facility.Why You Can't Live in a Storage UnitSome people think they can live in a storage unit, but this is not the case. You cannot live in one mainly because they are not designed for residential purposes. There is no running water, no kitchen, and no bathroom. While some people may try to make it work, it is not ideal.These facilities are typically designed for long and short-term storage, meaning people will store their belongings for a while. Such an environment is not conducive for living, as you need a place where you can stay with acceptable living conditions.Additionally, these facilities are often closed off from the public, meaning that you would not have access to the same amenities that you would if you were living in a traditional apartment complex, home, or other legal housing option.You can't live in a storage unit. Same with your petsMany self-storage providers do not allow pets, and those that do allow pets have restrictions on the size and type of pet that can be stored.Pets are prohibited for a variety of reasons. The most common reason is that pets can damage property. They can scratch or bite the furniture, walls, and doors in the storage unit.Pets can also track in mud and dirt, damaging the storage unit's flooring. Some facilities also have rules against leaving food out and attracting pests like rats and cockroaches.Some facilities are in shared residential areas, and landlords do not want tenants with pets because they may cause noise or odor issues.Things to Avoid for Self StorageBelow are some items people mistakenly believe they can store in a self-storage unit. While some places, including South Rock, allow for the storage of some of these items, there may be restrictions.Hazardous MaterialsSelf-storage providers prohibit dangerous materials to protect their customers, employees, and the general public. Self-storage units are not designed to store hazardous materials like gasoline, oil, or pesticides. They are a closed environment, which can be dangerous if hazardous materials are present. For example, if a fire started in a storage unit with hazardous materials, the smoke from the fire could be toxic, and everyone in the vicinity could be harmed.Many facilities are located near residential neighborhoods, so it is essential to keep any potential dangers away from these areas.ChemicalsSome types of chemicals can damage the contents of a storage unit, and in some cases, it isn't even possible to store them. This includes bleach, gasoline, and other flammable or poisonous liquids.Chemicals are prohibited because they can corrode and damage the property stored in the facility.Chemicals can also be harmful to people and cause respiratory problems. To protect the safety of their tenants, facilities prohibit the storage of many chemicals.PerishablesSelf-storage is not the best place to store perishable items like food, beverages, and flowers. These items can become spoiled in a very short time, and the unit may never be able to be rented out again.There are a few reasons why most facilities prohibit perishables. The first reason is that it's challenging to keep track of what's in each unit when food items are present.The second reason is that food can attract insects and rodents and infest the entire facility. Many facilities have rules against storing perishable and unpackaged food to keep their units clean and pest-free.Batteries and Electrical ItemsIf you're looking for a safe place to store your belongings, a non-climate-controlled facility is not the place for batteries or electrical items. Some facilities don't allow these items due to their fire hazards. Not only could a battery start a fire, but it can also release harmful fumes that can be dangerous to both you and the other tenants in the facility.Battery-operated devices like video game systems, computers, tablets, and cell phones can also create a fire hazard. If one of these items were to malfunction or become damaged, it could quickly start a fire. Because of this fire hazard, many electronics and battery-operated devices should be stored in climate-controlled units, no matter their size.AppliancesSome units may allow the storage of appliances such as stoves, microwaves, and refrigerators. However, all appliances must be checked with the facility to ensure they are safe to store.In general, most facilities have restrictions or rules on appliances because they can create a fire hazard. Some appliances contain oil or gas that can easily ignite, leading to a dangerous fire.Many appliances take up a lot of space and can be challenging to move, which can cause problems for other tenants in the storage facility.Some appliances can also damage the property in the storage unit. Aside from cases where appliances have caused fires in these facilities, there is also the potential for water damage if a refrigerator leaks or a washing machine overflows.Illegal Weapons and SubstancesThe reasoning behind this rule is simple: self-storage businesses are a public place, and as such, illegal weapons and drugs cannot be stored on their property. In addition, by prohibiting these items, the facilities can help protect their customers and employees from potential harm.While it may be inconvenient to leave illegal weapons or substances at home, it is essential to remember that the safety of everyone involved is at stake. So if you're looking for somewhere to store your belongings, make sure you check the list of prohibited items first.Types of Self-Storage UnitsThere are many different types to choose from. You can rent storage space by the month or year, and there are many different sizes of units to choose from. The most common type is a traditional self-storage unit, a room or garage-sized unit you can rent by the month.These units are typically climate controlled, meaning they are kept at a steady temperature and humidity level to protect your belongings.Other popular types include:Vehicle StorageVehicle storage can be a great solution when you need to free up your garage or driveway space. Self-storage facilities offer indoor and outdoor parking spaces perfect for storing cars, trucks, motorcycles, boats, RVs, and other vehicles. You can typically rent a space by the month or year, and many facilities offer discounts for longer-term rentals.When choosing a self-storage facility for vehicle storage, be sure to ask about security features like locked gates and security cameras. You'll also want to ensure the facility is well-lit and has easy access so you can get to your car when needed. If you're looking for a climate-controlled environment, be sure to ask about the temperature and humidity levels in the facility's parking spaces.Vehicle storage can be a great way to keep your car safe and secure while freeing up space in your home or garage.Climate-controlled storage unitsThese units may be smaller than some of the larger traditional self-storage units available, but they offer all the benefits of climate control. They're perfect for storing documents, furniture, or any other items that need to be kept in a controlled environment.Final ThoughtsWhile storage units can be a convenient and affordable option for short-term storage, they are not suitable for long-term living. The lack of privacy, space, and amenities can make living in a storage unit uncomfortable and impractical. If you are looking for a place to live, please consider other options.Self-storage is a great way to store your belongings, but make sure to check with your local company to see what is and is not allowed. Contact South Rock Storage today. We are an award-winning self-storage facility in Wichita, KS! We have been in business since 2006 and have an excellent reputation for providing affordable, secure storage.We offer storage units as well as expert storage solutions for the entire area. Our clean, safe, and secure facility offers a variety of storage unit sizes to accommodate your needs.

A smart thermostat on the wall helps regulate the temperature in your home

Featured

8 Clever Climate Controlled Storage Ideas for a Small Home

Climate-controlled storage is an excellent option if you need more space in your small home. Let’s dive in and see how it works.

At one point or another, most of us have looked around our homes and felt like we were running out of space. You might be wondering "do I need a climate controlled storage unit?" While that may be the route to go, we want to talk about long term ways to make the most of the climate control in the home you already ownThese tips will help you make the most of your small home and keep your belongings safe and protected from the elements.How to Maximize Your Space With Climate-Controlled Storage Ideas1. Install a programmable thermostat to regulate the temperature in your storage space.If your home is not properly temperature regulated, it could be damaging your stored belongings. Too much heat (and excessive humidity) can cause things like furniture, electronics, and musical instruments to warp and discolor. Excessive humidity if left unchecked can lead to mold and mildew growth. And, if the temperature gets too cold, metal can become brittle and glass can crack.A programmable thermostat is an easy way to maintain a comfortable temperature in your storage space, while also conserving energy. Simply set the thermostat to turn on when you need it and off when you don't, and you'll never have to worry about excess heat or cold damaging your belongings again. Climate-controlled units at South Rock Storage are an excellent option if this sounds like something best handled by someone else.2. Store your clothing in airtight containers to keep them fresh and free of wrinkles. Airtight storage containers will keep your clothing looking its best and prevent it from becoming musty or wrinkled. Plus, airtight storage containers are great for preventing bugs and moths from getting to your clothing.Make sure to find durable clear plastic with a snap-tight lid. You can stack multiple containers on top of each other, making them perfect for small spaces. And when you're ready to take your clothes out of storage, the clear plastic construction makes it easy to see what's inside each container.3. Store out-of-season clothing in vacuum-sealed bags.Seasonal clothing can take up a lot of space, especially if you live in an area with drastic temperature changes. If you want to free up some space, consider storing your out-of-season clothing in vacuum-sealed bags.This will not only save space, but it will also keep your clothing from taking up valuable closet space. Vacuum-sealed bags are airtight, so they will protect your clothing from dust, moisture, and insects. Plus, they are easy to store and transport.4. Place a dehumidifier in your storage area to keep your belongings from becoming damaged.Keeping your storage area dry is important to protect your belongings from moisture damage. A dehumidifier can help to remove excess moisture from the air, keeping your storage area dry and preventing your belongings from becoming damaged.Dehumidifiers come in a variety of sizes, so you can choose one that is appropriate for the size of your storage area. Be sure to empty the water reservoir regularly, as the dehumidifier will not be able to function properly if it becomes full. Alternatively, rent an indoor climate-controlled storage unit at South Rock Storage where temperatures remain consistent all year round without worrying about this step anymore!5. Buy a beverage fridge that can be used as a storage unit.If you are an avid wine collector, then you know how important it is to store your wine in a cool, dark place. But what if you could do more than just store your wine? What if you could also display it in a beautiful, stylish way? That's where a beverage fridge comes in.A beverage fridge is a great addition to any home, and it can be used for much more than just storing wine. With its sleek design and adjustable shelves, a beverage fridge can also be used as a storage unit for other items, such as glassware, liquor, and even cigars. So if you're looking for a versatile piece of furniture that will help you organize your home and display your wine collection in style, then a beverage fridge is the perfect option for you.7. Insulate your attic.Everyone knows they need to insulate their attic but not everyone knows the true cost of not doing it properly. Not only does this protect your belongings from extreme temperatures, but it also helps to keep your home more energy-efficient. The average home loses about 20-30% of its heat through the roof, and uninsulated attics are a major contributor to this heat loss. By insulating your attic, you can help to keep your home more comfortable and reduce your energy costs by about 15%.Other things that happen if the attic is not insulated are as follows:The pipes might freeze during the winterIn the summer, the heat will build up and could potentially cause damage to your belongings.By keeping the heat in during the winter and the cool air in during the summer, you can save money on your energy bills. In addition, insulation can help to reduce noise pollution from outside sources.8. Create an insulated wall. Homeowners who are interested in saving energy and reducing their monthly utility bills should make sure that their homes are well insulated. Insulating walls, attics, and crawlspaces can help to keep heat in during the winter and cool air in during the summer, resulting in significant energy savings.In addition, insulating your home can help to reduce noise pollution and make your home more comfortable overall. There are a variety of insulation materials available on the market, so it's important to consult with a professional to determine which type of insulation is best for your needs. By taking the time to insulate your home properly, you can enjoy substantial savings on your energy bills for years to come. Moreover, it will also help to protect your belongings from damage caused by extreme temperatures.What Are Climate-Controlled Self-Storage Units?Climate-controlled self-storage units are temperature and humidity-controlled. This means that the units maintain a constant temperature and humidity level that protect your belongings from the damaging effects of extreme weather conditions.Some examples of items you can store in climate-controlled self-storage units are:FurnitureElectronicsBooksDocumentsClothingWineTemperature and humidity can damage your belongings, so it's important to store them in a controlled environment. By renting a climate-controlled self-storage unit, you can ensure that your belongings are protected against the elements.What Are the Benefits of Using Climate-Controlled Self-Storage Units?Climate-controlled self-storage units in Wichita, KS offer a number of benefits as follows:These units can protect your belongings from damage caused by extreme weather conditions, such as heat, cold, humidity, and moisture.They can help to prevent the growth of mold and mildew, which can damage your belongings. They can help to keep your belongings organized and easy to find.Climate-controlled self storage units also come in different sizes to accommodate your storage needs. Some of the most popular sizes and what they can fit are:5'x10'x8' - This size can fit the contents of a small closet, such as clothing, linens, and towels.10'x10'x8' - This size can fit the contents of a one-bedroom apartment, such as furniture, appliances, and boxes.Final ThoughtsWhen looking for self-storage, don't forget about the importance of climate control feature. The temperatures in Wichita, Kansas can vary a great deal. The city experiences very hot summers as high as 114 degrees Fahrenheit and very cold winters with temperatures as low as 16 degrees Fahrenheit. These extreme temperature changes can damage your belongings, so it's important to store them in a climate-controlled self-storage unit. By doing so, you can ensure that your belongings are protected against the elements and will stay in good condition. Contact South Rock Storage if you're interested in learning more about climate-controlled self-storage units in Wichita, Kansas. Our team would be happy to answer any questions that you have.

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If you are looking for an affordable storage facility with a clean atmosphere, top-notch security, and a friendly staff you've come to the right place.

FAQ

You have questions, we have answers.

When can I move in?

If there is a storage space available that meets your specific storage needs you can move in anytime.

How much notice needs to be given before I move out?

All contracts are month-to-month. However, we do require a 10 day notice before you move out.

What type of documentation do I need to provide in order to rent a space?

We require a government issued photo ID (example: driver’s license, state ID, or passport)

How do I make a payment?

VISA, MasterCard and Discover (credit / debit) are the preferred method of payment. We also accept checks or money orders.

Are there any items that I am not able to store?

Liquids, explosives, flammable liquids, toxic materials and perishables. Please contact us if you have any questions regarding a specific item.

Does there have to be someone to let me through the security gates?

No. At the time of signing you will be given your own security pass code that will allow you convenient access to your unit.

What forms of payment do you accept?

For your convenience, we suggest signing up for automatic payments – using your valid credit card (VISA, Mastercard, or Discover) or debit card. There is no additional charge for this convenience and it avoids late fees. We also have a drop box for after hour payments.

Do I need to sign a long-term lease?

No, we rent on a month-to-month basis unless the customer requests otherwise.

Do I need to bring my own lock?

No. As part of the Move In process, a INSET lock is included with the small admin fee. This type of lock is nearly impossible to breach – and only you will have a key for it. In addition, you may double lock the door, if you prefer.