How to Store Documents Safely in a Storage Unit

Worried about your sensitive documents getting damaged? Here are some tips on how to store important documents in self storage.

By South Rock Storage

June 1, 2022

A stack of business documents getting prepared for storage

When storing important documents at a storage facility, everyone has questions about storing documents safely in a storage unit. This guide will offer tips to keep your documents safe without worrying they'll be damaged or stolen.

Reasons to Use a Self-Storage Facility

There are many reasons to use a self-storage facility to store your personal and business documents:

A self-storage facility provides a secure place to store your documents. Unlike a typical home, a self-storage facility has security cameras and gates that require a key or access code to enter. Only you (and the people you authorize) can access your documents.
A self-storage facility is climate controlled. This means that the temperature and humidity levels in the facility are kept consistent, which prevents your documents from being damaged by extreme temperatures or moisture.
It is accessible 24 hours a day, 7 days a week. This means you can access your documents whenever you need them, even if the office where you usually work is closed.
You can pack and unpack your documents by yourself. This means you can store your documents the way you want and only access the documents you need at a given time.

There are a lot of benefits to storing your documents in a self-storage facility in Wichita, but the best reason is saving money. How?

Personal documents, crucial ones, shouldn't be stored in garages or attics without the risk of the paper deteriorating. They need to be stored within your home to control the relative humidity. The problem is this takes up valuable space within your home, which may lead you to believe you need to upgrade. Using a dedicated storage unit for your documents, you keep your records in good condition and free up valuable square footage in your home.
Businesses have a clear need for document storage and a need to maintain profitability. Self-storage allows them to keep their documents secure, choose from different storage units, and save on increased commercial office space costs.

How to Choose a Self-Storage Facility

When choosing a self-storage facility to store sensitive documents, you'll want to be sure to do your research. Not all facilities are created equal; some may be more secure than others.

Here are a few tips on how to choose the best self-storage facility for your needs:

Ask around for recommendations. Friends, family, and colleagues may have personal experience with different storage facilities and can recommend one that is right for you.
Check out the security features of each facility. This includes things like fencing, security cameras, and on-site staff.
Read reviews online. This can give you a good idea of the quality of service offered by different facilities.
Compare prices between facilities. Make sure you are getting the best deal possible for the amount of space you need. Note that some facilities do not post their prices on their websites, so you may need to call for a price quote.
Make an appointment and see the facility firsthand. At this appointment, you'll get to know the staff and can ask some questions about how this facility is different from others in the area.

How to Prepare your Documents for Safe Storage

When it comes time to store your sensitive documents, you want to be sure to take the necessary precautions. Following a few simple tips ensures that your important papers are kept safe and secure.

One of the most important things to remember is to choose a reliable self-storage facility. Ask about security measures, such as video surveillance and on-site staff.
Make sure you have a plan for retrieving your documents if needed. Know who to contact at the self-storage facility in case of an emergency, and be sure to keep track of the access code or key that allows you into the unit.
Finally, be sure to pack your documents carefully. You'll want to use packing materials that protect them from moisture and dust. And don't forget to label each box with a description of its contents.

How to Pack Your Sensitive Documents Before Storage

Self-storage facilities provide a convenient and affordable way to store your documents safely, but it is worth taking precautions while packing. Here are a few tips for storing documents at South Rock Storage.

Make sure all documents are properly sealed in plastic bags or envelopes. This will help protect them from any possible damage. If possible, store your sensitive documents in an airtight container. This will help keep them from getting musty or moldy.
Label each bag or envelope with a description of the contents. This will help you to keep track of your documents when picking them up.
If possible, create an inventory list of all the documents you store. This will help you ensure that you have all of your sensitive documents in the storage unit. If possible, put a label on the outside of each bag or envelope with the date it was taken out of your office or home.
Store the bags or envelopes in a secure location within your self-storage unit. This will help keep them in the same condition as when you initially took them out of your office or home.
Keep the inventory list up to date, and review it regularly. This will help you to make sure that your documents are properly stored at all times.

Final Thoughts

Storing sensitive documents in a self-storage facility is a great way to keep them safe and secure. By following the tips mentioned in this article, you can be sure that your documents will be well protected. If you are looking for a self-storage facility in Wichita, KS, check out the options available at South Rock Storage.

We have been helping individuals and companies store their documents safely since 2006 and are here to help. Give us a call at 316-618-8282.

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RV Storage: a Guide for Self-Storage

As you make your RV storage plan, this guide will help protect your investment and get you quickly back on the road next season.

If you're like most RVers, you can't wait to hit the open road as soon as the weather starts to warm up. But before you head out on your next adventure, properly preparing your RV for storage is essential. With some planning, you can help ensure that your RV is in top condition when you're ready to hit the road again. South Rock Storage offers the following tips for preparing your RV for storage. Please note that these are our recommendations. Do your research, and consult your owner's manual for specific instructions. Clean your RV One of the most important things to do before storing your RV is to give it a thorough cleaning. This will help remove any dirt, dust, or debris that could cause problems while your RV is in storage. Start by cleaning the exterior of your RV using a mild soap and a soft brush. We also recommend washing (and waxing) the exterior to protect the paint job. Then move on to the interior, paying particular attention to any areas where food is prepared or stored. Be sure to empty all cabinets and closets so that any food or other perishables don't go wrong. Once everything is cleaned out, give your RV a good wash and wax to help protect the exterior from the elements. Once you're finished, open all the cabinets and doors to help air circulate throughout the RV. Check your tires Check your RV's tires before storing them for an extended time. If possible, keep your RV on level ground to help prevent flat spots from developing on the tires. Also, if you'll be storing your RV for more than a few months, consider removing the tires and keeping them indoors. This will help protect them from weather damage and extend their life. Check your fluids All the fluids in your RV, including the engine oil, antifreeze, and propane, should be at proper levels one or two days before storing your RV. This will help keep the engine in good condition while it's not in use. Be sure to consult your owner's manual for specific instructions on how to check the fluids in your RV. Additionally, it's a good idea to fill up the gas tank (using a gas stabilizer) to prevent any moisture or breakdown of the gasoline while the RV is in storage. Then, we recommend driving the RV for a bit after changing the oil to give the new oil a chance to circulate correctly. You should also run the engine for a few minutes every few weeks while your RV is in storage to help keep the engine in good working condition. Cover your RV If you'll be storing your RV outdoors, investing in a quality cover is a good idea. Be sure to choose a cover specifically designed for RVs and large enough to cover your entire rig. This will help protect your RV from the elements and keep it clean while it is being stored. Disconnect the batteries If you'll be storing your RV for more than a few weeks, it's a good idea to disconnect the batteries. This will help prevent them from losing their charge while your RV is in storage. If possible, store the batteries in a cool, dry place. Repair damages before storage Ensure all necessary repairs are taken care of before storing your RV. For example, if you know your RV's tires are worn, go ahead and get new ones to put on before you store them for the winter. This will help avoid long wait times in spring and ensure that you can get back on track as soon as possible. The same goes for any other maintenance items such as oil changes or filter replacements. This will give you peace of mind during the off-season and help ensure your RV is in top condition when you're ready to hit the road again. Double check your owner's manual Be sure to consult your RV's owner's manual for specific instructions on preparing your rig for storage. Each type of RV has unique needs, so it's essential to follow the manufacturer's recommendations to help avoid any problems down the road. Choose the best storage facility When storing an RV, choosing the best storage facility is essential. RVs are a valuable investment, and you want to ensure that your investment is well protected. The best storage facilities for RVs offer several features that help to keep your RV in top condition. These features include security cameras and gated access. Security cameras help to deter criminals, while gated access helps to keep out trespassers. By choosing a storage facility that offers these features, you can help to ensure that your RV is well protected. South Rock Storage is a storage facility in Wichita that offers all of the abovementioned features. We have been in the business since 2006 and offer various storage options for your consideration. In addition, South Rock Storage is conveniently located at 8282 E Oak Knoll St, Wichita, KS. This makes it easy for you to get to your RV when needed. Note that the above tips on preparing your RV storage are only recommendations. Check your owner's instruction manual for specific instructions on how to prepare your RV for storage.

Your life, safely stored.

Book your unit today!

If you are looking for an affordable storage facility with a clean atmosphere, top-notch security, and a friendly staff you've come to the right place.

FAQ

You have questions, we have answers.

When can I move in?

If there is a storage space available that meets your specific storage needs you can move in anytime.

How much notice needs to be given before I move out?

All contracts are month-to-month. However, we do require a 10 day notice before you move out.

What type of documentation do I need to provide in order to rent a space?

We require a government issued photo ID (example: driver’s license, state ID, or passport)

How do I make a payment?

VISA, MasterCard and Discover (credit / debit) are the preferred method of payment. We also accept checks or money orders.

Are there any items that I am not able to store?

Liquids, explosives, flammable liquids, toxic materials and perishables. Please contact us if you have any questions regarding a specific item.

Does there have to be someone to let me through the security gates?

No. At the time of signing you will be given your own security pass code that will allow you convenient access to your unit.

What forms of payment do you accept?

For your convenience, we suggest signing up for automatic payments – using your valid credit card (VISA, Mastercard, or Discover) or debit card. There is no additional charge for this convenience and it avoids late fees. We also have a drop box for after hour payments.

Do I need to sign a long-term lease?

No, we rent on a month-to-month basis unless the customer requests otherwise.

Do I need to bring my own lock?

No. As part of the Move In process, a INSET lock is included with the small admin fee. This type of lock is nearly impossible to breach – and only you will have a key for it. In addition, you may double lock the door, if you prefer.