Back to all posts

How to Store Documents Safely in a Storage Unit

A stack of business documents getting prepared for storage

When storing important documents at a storage facility, everyone has questions about storing documents safely in a storage unit. This guide will offer tips to keep your documents safe without worrying they'll be damaged or stolen.

Reasons to Use a Self-Storage Facility

There are many reasons to use a self-storage facility to store your personal and business documents:

  1. A self-storage facility provides a secure place to store your documents. Unlike a typical home, a self-storage facility has security cameras and gates that require a key or access code to enter. Only you (and the people you authorize) can access your documents.
  2. A self-storage facility is climate controlled. This means that the temperature and humidity levels in the facility are kept consistent, which prevents your documents from being damaged by extreme temperatures or moisture.
  3. It is accessible 24 hours a day, 7 days a week. This means you can access your documents whenever you need them, even if the office where you usually work is closed.
  4. You can pack and unpack your documents by yourself. This means you can store your documents the way you want and only access the documents you need at a given time.

There are a lot of benefits to storing your documents in a self-storage facility in Wichita, but the best reason is saving money. How?

  • Personal documents, crucial ones, shouldn't be stored in garages or attics without the risk of the paper deteriorating. They need to be stored within your home to control the relative humidity. The problem is this takes up valuable space within your home, which may lead you to believe you need to upgrade. Using a dedicated storage unit for your documents, you keep your records in good condition and free up valuable square footage in your home.
  • Businesses have a clear need for document storage and a need to maintain profitability. Self-storage allows them to keep their documents secure, choose from different storage units, and save on increased commercial office space costs.

How to Choose a Self-Storage Facility

When choosing a self-storage facility to store sensitive documents, you'll want to be sure to do your research. Not all facilities are created equal; some may be more secure than others.

Here are a few tips on how to choose the best self-storage facility for your needs:

  1. Ask around for recommendations. Friends, family, and colleagues may have personal experience with different storage facilities and can recommend one that is right for you.
  2. Check out the security features of each facility. This includes things like fencing, security cameras, and on-site staff.
  3. Read reviews online. This can give you a good idea of the quality of service offered by different facilities.
  4. Compare prices between facilities. Make sure you are getting the best deal possible for the amount of space you need. Note that some facilities do not post their prices on their websites, so you may need to call for a price quote.
  5. Make an appointment and see the facility firsthand. At this appointment, you'll get to know the staff and can ask some questions about how this facility is different from others in the area.

How to Prepare your Documents for Safe Storage

When it comes time to store your sensitive documents, you want to be sure to take the necessary precautions. Following a few simple tips ensures that your important papers are kept safe and secure.

  1. One of the most important things to remember is to choose a reliable self-storage facility. Ask about security measures, such as video surveillance and on-site staff.
  2. Make sure you have a plan for retrieving your documents if needed. Know who to contact at the self-storage facility in case of an emergency, and be sure to keep track of the access code or key that allows you into the unit.
  3. Finally, be sure to pack your documents carefully. You'll want to use packing materials that protect them from moisture and dust. And don't forget to label each box with a description of its contents.

How to Pack Your Sensitive Documents Before Storage

Self-storage facilities provide a convenient and affordable way to store your documents safely, but it is worth taking precautions while packing. Here are a few tips for storing documents at South Rock Storage.

  1. Make sure all documents are properly sealed in plastic bags or envelopes. This will help protect them from any possible damage. If possible, store your sensitive documents in an airtight container. This will help keep them from getting musty or moldy.
  2. Label each bag or envelope with a description of the contents. This will help you to keep track of your documents when picking them up.
  3. If possible, create an inventory list of all the documents you store. This will help you ensure that you have all of your sensitive documents in the storage unit. If possible, put a label on the outside of each bag or envelope with the date it was taken out of your office or home.
  4. Store the bags or envelopes in a secure location within your self-storage unit. This will help keep them in the same condition as when you initially took them out of your office or home.
  5. Keep the inventory list up to date, and review it regularly. This will help you to make sure that your documents are properly stored at all times.

Final Thoughts

Storing sensitive documents in a self-storage facility is a great way to keep them safe and secure. By following the tips mentioned in this article, you can be sure that your documents will be well protected. If you are looking for a self-storage facility in Wichita, KS, check out the options available at South Rock Storage.

We have been helping individuals and companies store their documents safely since 2006 and are here to help. Give us a call at 316-618-8282.

You may also like...

An RV parked near trees

RV Storage: a Guide for Self-Storage

As you make your RV storage plan, this guide will help protect your investment and get you quickly back on the road next season.

If you're like most RVers, you can't wait to hit the open road as soon as the weather starts to warm up. But before you head out on your next adventure, properly preparing your RV for storage is essential. With some planning, you can help ensure that your RV is in top condition when you're ready to hit the road again. South Rock Storage offers the following tips for preparing your RV for storage. Please note that these are our recommendations. Do your research, and consult your owner's manual for specific instructions. Clean your RV One of the most important things to do before storing your RV is to give it a thorough cleaning. This will help remove any dirt, dust, or debris that could cause problems while your RV is in storage. Start by cleaning the exterior of your RV using a mild soap and a soft brush. We also recommend washing (and waxing) the exterior to protect the paint job. Then move on to the interior, paying particular attention to any areas where food is prepared or stored. Be sure to empty all cabinets and closets so that any food or other perishables don't go wrong. Once everything is cleaned out, give your RV a good wash and wax to help protect the exterior from the elements. Once you're finished, open all the cabinets and doors to help air circulate throughout the RV. Check your tires Check your RV's tires before storing them for an extended time. If possible, keep your RV on level ground to help prevent flat spots from developing on the tires. Also, if you'll be storing your RV for more than a few months, consider removing the tires and keeping them indoors. This will help protect them from weather damage and extend their life. Check your fluids All the fluids in your RV, including the engine oil, antifreeze, and propane, should be at proper levels one or two days before storing your RV. This will help keep the engine in good condition while it's not in use. Be sure to consult your owner's manual for specific instructions on how to check the fluids in your RV. Additionally, it's a good idea to fill up the gas tank (using a gas stabilizer) to prevent any moisture or breakdown of the gasoline while the RV is in storage. Then, we recommend driving the RV for a bit after changing the oil to give the new oil a chance to circulate correctly. You should also run the engine for a few minutes every few weeks while your RV is in storage to help keep the engine in good working condition. Cover your RV If you'll be storing your RV outdoors, investing in a quality cover is a good idea. Be sure to choose a cover specifically designed for RVs and large enough to cover your entire rig. This will help protect your RV from the elements and keep it clean while it is being stored. Disconnect the batteries If you'll be storing your RV for more than a few weeks, it's a good idea to disconnect the batteries. This will help prevent them from losing their charge while your RV is in storage. If possible, store the batteries in a cool, dry place. Repair damages before storage Ensure all necessary repairs are taken care of before storing your RV. For example, if you know your RV's tires are worn, go ahead and get new ones to put on before you store them for the winter. This will help avoid long wait times in spring and ensure that you can get back on track as soon as possible. The same goes for any other maintenance items such as oil changes or filter replacements. This will give you peace of mind during the off-season and help ensure your RV is in top condition when you're ready to hit the road again. Double check your owner's manual Be sure to consult your RV's owner's manual for specific instructions on preparing your rig for storage. Each type of RV has unique needs, so it's essential to follow the manufacturer's recommendations to help avoid any problems down the road. Choose the best storage facility When storing an RV, choosing the best storage facility is essential. RVs are a valuable investment, and you want to ensure that your investment is well protected. The best storage facilities for RVs offer several features that help to keep your RV in top condition. These features include security cameras and gated access. Security cameras help to deter criminals, while gated access helps to keep out trespassers. By choosing a storage facility that offers these features, you can help to ensure that your RV is well protected. South Rock Storage is a storage facility in Wichita that offers all of the abovementioned features. We have been in the business since 2006 and offer various storage options for your consideration. In addition, South Rock Storage is conveniently located at 8282 E Oak Knoll St, Wichita, KS. This makes it easy for you to get to your RV when needed. Note that the above tips on preparing your RV storage are only recommendations. Check your owner's instruction manual for specific instructions on how to prepare your RV for storage.
blue lawnmower ready to store

Long-Term Storage for Lawnmower: Tips and Best Practices 

Looking for long-term storage for lawnmower equipment? Check out our tips and best practices to keep everything in top condition!

Lawnmowers are necessary for many homeowners, but they can quickly become a source of clutter and stress if not correctly stored during those winter months. If you're looking to keep your push mower, riding lawnmower, and other garden tools for an extended period, there are a few tips and tricks you should know to keep it in good condition. Here are our best practices on long-term storage for lawnmowers and equipment: Storage for Lawnmower and Lawn Equipment Depending on the type, size, and amount of lawn care equipment you own, there are various storage options to take advantage of. Here are some of the most common: Garage storage Garage storage is probably the most common option for storing equipment. Most garages have enough space to store a push mower and other lawn equipment. There are some disadvantages to this option. First, keep the garage clean and organized to maximize limited storage space. Second, you must decide what you store in the garage because space is limited. If you're keeping equipment for the winter when you don't regularly use it, will there still be room for your vehicles? Finally, just because it's stored in your garage doesn't mean you don't have to take measures to ensure your lawn equipment is maintained correctly. It will probably break down over time if you don't take care of it. And if it breaks down, you'll need to replace it with a new one. Shed There are many benefits to using storage sheds for lawn equipment. They are weatherproof and resistant to pests and decay. They also offer an easy way to organize and access tools and equipment. However, this storage method for lawnmower equipment also has disadvantages. Sheds generally do not offer any climate control. While your equipment might not be so delicate as to require exact temperatures, extreme temperature exposure during long-term storage can still be damaging. Storage for Lawnmower in a Unit Self-storage units have become popular storage options for lawnmowers and lawn equipment. Here are some of the many benefits of self-storage units: They can be cheaper than other storage options They offer the convenience of being able to store these items close to where they are used. It means you can access your equipment when you need it. They can be a good option if using your lawn equipment frequently, as they can hold multiple pieces of equipment at once. These units are also secure and usually come with 24-hour security. When you're ready to store equipment for the winter, consider using a storage unit. Often these units come with various features, such as climate control. Prepare your equipment for long-term storage If you want it to be in good shape when spring rolls around, follow these tips for long-term lawnmower storage. Remove, sharpen and inspect the blade To remove the blade, you'll need to loosen the bolts that connect it to your mower. Then, use a file to sharpen the blade and inspect it for cracks or other damage. Replace it if necessary—you can buy replacement blades at most hardware stores and lawn equipment dealerships. Alternatively, most places have businesses that sharpen and inspect blades for you. Clean your mower Clean your mower. First, remove all leaves, twigs, and other debris from the underside of the deck. Remove any buildup of clippings in the chute by using a vacuum attachment to clean it out. Then, use a brush to clean underneath each blade on both sides of your mower's deck. Finally, hose down your engine with water to remove dirt and grease buildup from moving parts (but don't let water sit anywhere for too long). Replace the spark plugs Spark plugs need to be replaced every year. If you don't, they can cause your lawnmower to run poorly and might lead to a dangerous fire. Spark plugs are easy and cheap to replace, so there's no reason not to do it. To change spark plugs, we recommend you check the owner's manual for your equipment to see specific instructions. It would be best if you replaced spark plugs every year or two, depending on how often you use your mower and how much grass clippings, debris, and dust it picks up during operation. It may also be necessary to replace them more frequently if you start having problems with starting or idling more than usual—this is an indication that there's a problem somewhere within your engine that may require professional attention before any further damage is done to other parts beyond just replacing one component! Drain and replace engine oil Your lawnmower, trimmer, and other equipment are essential tools that help you maintain your lawn. They can also be a huge pain if they break down in the middle of the cutting season or while you're away on vacation. To prevent malfunctions, ensure your equipment is ready for long-term storage after the last time you use it before winter. This includes draining all fluids from the engine and changing their oil before storing them for months at a time. Oil is vital to keeping your engine running smoothly and safely. When an engine gets cold (as in winter), its oil will thicken and become more difficult to pump through its pipelines when it warms up again later in the year when you're ready to use it again. In addition, old oil will begin breaking down over time into sludge that clogs up vital parts of your machine's internal workings if left unattended too long under these conditions. Remove the battery It's essential to remove the battery from your mower before storing it. Otherwise, you may experience damage to the equipment or injury while trying to start it in the spring. To remove the battery: Ensure all accessories are disconnected from your lawnmower, including any extension cords or power tools used during storage. Remove the key from its storage compartment on your lawnmower and store it safely. Refer to your owner's manual for instructions on removing the battery from your model and how to store the battery correctly. Lubricate essential parts Before putting your equipment away, you should lubricate all the moving parts. Lubricating your lawnmower will make springtime start-up much more effortless. Here are some steps to take: Apply a few drops of oil to each blade. Wipe away any excess with a rag or shop towel. Apply a little bit of 3 in 1 oil (or other multi-purpose oil) on all four wheels that roll and each roller shoe if yours have them. This will help prevent rust from forming in those areas and allow for easier rolling when you're ready to use it again! After cleaning out any debris inside the engine compartment, apply small amounts of motor oil where metal meets metal—especially around nuts holding things together and connecting rods near their bearings—and where bearings sit against their housing units. This will ensure smooth operation during storage without causing corrosion or damage over time due to a lack of lubrication during off-season storage periods. Store in a dry and clean space After you've finished using your lawn equipment, it's time to store it. If a storage shed isn't an option, keep in mind that there are many ways to store your gear outside a shed or garage. Perhaps the safest and most straightforward solution is within your unit at South Rock Storage! Here are some essential things to keep in mind when storing any lawn equipment: Store in a dry and clean space. It's best to find a place where the ground is level and has no moisture, such as under a carport or on your driveway. Don't let your mower sit out in the rain because this will cause rusting over time! Don't store near heat sources like fireplaces or furnaces since heat may damage certain parts of the machine, like paint jobs or plastic parts. Final Thoughts Remember to keep your lawnmower in good working order by following these tips and tricks for long-term storage. This will ensure that your lawnmower can serve you for many years. Of all the storage options mentioned, storing lawnmowers and other equipment in self-storage units is the best. It will provide a safe and secure spot for your lawnmower to be held in, protecting it from water, dust, and other elements that can damage or destroy it. It also gives you the peace of mind that it will be safely stored and not damaged. This will allow you to use your lawnmower when you need it and keep it in good shape, improving your overall working experience. If you are in Wichita, Kansas, and looking for a place to store your lawnmower, look no further than South Rock Storage. Our storage units provide you with the utmost security, making you feel confident that your belongings will be safe from theft and damage.
Your life, safely stored.

Book your unit today!

If you are looking for an affordable storage facility with a clean atmosphere, top-notch security, and a friendly staff you've come to the right place.
FAQ

You have questions, we have answers.

When can I move in? 

If there is a storage space available that meets your specific storage needs you can move in anytime.

How much notice needs to be given before I move out? 

All contracts are month-to-month. However, we do require a 10 day notice before you move out.

What type of documentation do I need to provide in order to rent a space? 

We require a government issued photo ID (example: driver’s license, state ID, or passport)

How do I make a payment? 

VISA, MasterCard and Discover (credit / debit) are the preferred method of payment. We also accept checks or money orders.

Are there any items that I am not able to store? 

Liquids, explosives, flammable liquids, toxic materials and perishables. Please contact us if you have any questions regarding a specific item.

Does there have to be someone to let me through the security gates? 

No. At the time of signing you will be given your own security pass code that will allow you convenient access to your unit.

What forms of payment do you accept? 

For your convenience, we suggest signing up for automatic payments – using your valid credit card (VISA, Mastercard, or Discover) or debit card. There is no additional charge for this convenience and it avoids late fees. We also have a drop box for after hour payments.

Do I need to sign a long-term lease? 

No, we rent on a month-to-month basis unless the customer requests otherwise.

Do I need to bring my own lock? 

No. As part of the Move In process, a INSET lock is included with the small admin fee. This type of lock is nearly impossible to breach – and only you will have a key for it. In addition, you may double lock the door, if you prefer.

What are the office hours? 

Tuesday - Friday: 9AM – 5PM
Saturday: 9AM – 4PM
Monday, Sunday: CLOSED

We're conveniently located in Wichita, KS

8282 East Oak Knoll St.,
Wichita, KS 67207

Contact us

We're here to help you find the perfect unit.

Our team is standing by,
ready to assist you.

Office Hours
Monday: CLOSED
Tuesday: 9AM - 5PM
Wednesday: 9AM - 5PM
Thursday: 9AM - 5PM
Friday: 9AM - 5PM
Saturday: 9AM - 3PM
Sunday: CLOSED
We look forward to speaking with you!
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.